Saturday, July 6, 2013

T - 2 Days (i.e. Coloring Time!)

By Victoria Chatfield (Executive Director)

Orientation is tomorrow.

Twenty of the most talented students in NYC will be coming together to start working on this production. For many of them, this will be their first time meeting each other. And while the producing team has met everyone before (or has at the very least talked to everyone via phone and email), tomorrow will in many ways shape their first impression of the company. How do we ensure that our first impression is a great one?

It's all about crossing your T's and dotting your I's, in my opinion. If your logistics are off, then everything else will be an abysmal failure. Think of special events planning as Jenga: if the wrong block gets pulled out, then the entire structure comes crumbling down. That's the reason why I was on the phone as soon as I woke up this morning. I called the National Opera Center to confirm our reservation for the Charles Mackay Learning Center. I called Rocking Horse Cafe to confirm our catering order and pay in advance. I emailed my producing team members and assistant stage managers who are helping to set up tomorrow. I even colored in the name tags and place cards using multicolored Sharpie markers (which took way longer than originally expected).

It may seem excessive but, believe me, you'll be glad that you checked and double-checked the basics when something goes wrong in the middle of the session. Yes, the projector broke down -- but at least we know that the food will be coming soon!

No comments:

Post a Comment